Constitution


A – TITLE

 The Club shall be called LEIGH JUDO CLUB hereafter to be referred to as “LJC” and shall be affiliated to the BRITISH JUDO ASSOCIATION Governing Body.

B – OBJECTS

To foster and promote the sport of JUDO at all levels, providing opportunities for recreation and competition.

C – MEMBERSHIP 

C1 – Membership of LJC shall be open to any person completing a membership application form and paying the relevant subscription/joining fee as determined by the Annual General Meeting of the LJC Members.

C2 – There shall be THREE classes of membership available. These are:

C2a – Full Adult Membership;

C2b – Full Junior Member (Under 16 years of age);

C2c – Honorary Membership

D – GENERAL MEETINGS

D1 – The Annual General Meeting of LJC shall be held not later than the end of FEBRUARY each year. 21 clear days notice shall be given to Members of the Annual General Meeting by posting a notice on the LJC notice board. Members must advise the Secretary in writing of any business to be moved at the Annual General Meeting at least 14 days before a meeting. The Secretary shall circulate or give notice of the agenda for the meeting to Members not less than 7 days before the meeting.

D2 – The business of the Annual General Meeting shall be to:

D2a – Confirm the minutes of the previous Annual General Meeting and any General Meetings held since the last Annual General Meeting.

D2b – Receive the audited accounts for the year from the Treasurer.

D2c –  Receive the annual report of the Committee from the Secretary.

D2d – Elect an auditor.

D2e – Elect the Officers of LJC (i.e. President; Chairperson; Secretary; Treasurer and the other General Committee Members).

D2f – Review Club subscription rates and agree them for the forthcoming year.

D2g – Transact such other business received in writing by the Secretary from
Members 14 days prior to the meeting and included on the agenda.

D3 – Special General Meetings may be convened by the General Committee or on receipt by the Secretary of a request in writing from not less that FOUR Approved Full LJC Members. At least 21 days notice of the meeting shall be given.

D4 – Nomination of candidates for election of Officers shall be made in writing to the Secretary at least 14 days in advance of the Annual General Meeting date. Nominations can only be made by Full Members and must be seconded by a member of the committee or board.

D5 – At all General Meetings, the chair will be taken by the Chairperson or, in their absence, by a deputy appointed by LJC board or committee attending the meeting.

D6 – Decisions made at a General Meeting shall be by a simple majority of votes from those Full Members attending the meeting. In the event of equal votes, the Chairperson shall be entitled to an additional casting vote.

D7 – A quorum for a General Meeting shall be TWO Full Members and TWO Officers of LJC including TWO from the Chairperson; Secretary, Treasurer and Welfare Officer.

D8 – Each Full Member of LJC shall be entitled to one vote at General Meetings.

E – GENERAL COMMITTEE

E1 – The affairs of LJC shall be controlled by a General Committee comprising of the Executive Officers of LJC and FOUR other Members elected from, and by, the Full Members of LJC. The General Committee shall meet at agreed intervals and not less than four times per year.

E2 – The duties of the General Committee shall be:

E2a – To control the affairs of LJC on behalf of the Members

E2b – To keep accurate accounts of the finances of LJC through the Treasurer. These should be available for reasonable inspection by Members and should be audited before every Annual General Meeting. LJC shall maintain a bank current account and the following Officers shall be authorised to sign LJC cheques.

E2c – To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chairperson shall be entitled to an additional casting vote.

F – ALTERATIONS TO THE CONSTITUTION

Any proposed alterations to the LJC Constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a Full Member of LJC and seconded by another Full Member. Such alterations shall be passed if supported by not less than two-thirds of those Full Members present at the meeting, assuming that a quorum has been achieved.

G – DISSOLUTION

Ga – If at any General Meeting of LJC, a resolution be passed calling for the dissolution of the LJC, the Secretary shall immediately convene a Special General Meeting of LJC to be held not less than one month thereafter to discuss and vote on the resolution.

Gb – If at that Special General Meeting, the resolution is carried by at least two-thirds of the Full Members present at the meeting, the General Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to release the assets of LJC and discharge all debts and liabilities of LJC.

Gc – After discharging all debts and liabilities of LJC, the remaining assets shall not be paid or distributed amongst the Full Members of LJC, but shall be given or transferred to another organisation approved by the chairperson and having objects similar to those of LJC.

If you would like to volunteer to become a Leigh Judo Club Committee member please contact us.